BizOne Inventory Management System
The retail management system is a platform that is growing in fast pace where the number of retail business keep on increasing from time to time in order to meet the demand from consumers of specified areas. There are different types of retail shops available for consumer to choose ranging
2025-06-28 16:30:38 - Adil Khan
BizOne Inventory Management System
Project Area of Specialization Computer ScienceProject SummaryThe retail management system is a platform that is growing in fast pace where the number of retail business keep on increasing from time to time in order to meet the demand from consumers of specified areas. There are different types of retail shops available for consumer to choose ranging from hypermarket to mini market according to their convenience. Most of the shops can be found in residential areas, streets, or in a shopping mall. Basically, retail store sells wide range of goods and services from wholesaler or supplier to the end-user. Thus, the nature of retail business required a good management of inventory level in order to meet the demand of the customers.
The traditional retailer keeps their sales and inventory details is in or big/heavy registers or long spreadsheets which are not effective anymore when the size of the shop gets bigger. This is because more items will be made available in a larger quantity, thus tracking the sales made with inventory level in the shop would be complicated and time consuming for the retailer. Besides, the situation gets worst when the retailer does not have proper method to determine items purchased by their customers.
Although there are some inventory management softwares already available in the market which somehow try to meet the business requirements of storeowners but the problem with them is that they are limited in options to completely meet all the requirements of small/medium businesses and if there are any then they have very dull looking basic interfaces.
Biz One Sales and Inventory Management System is a complete computer- based intelligent system that provides the shop POS and structure for maintaining and controlling goods to be stocked using Machine learning models. The approach of Sales and Inventory Management System is commonly used to avoid product overstock or outrages by integrating daily ‘Point of Sales’ with store’s inventory level.
Thus, this project will prove as an all-in-one solution for retailers that are still using traditional way in keeping their inventory data or are using limited featured softwares and are frustrated by using their ugly interfaces by creating an advance elegant looking robust inventory system.
As the available existing system provides limited functions to the user, thus this project will contain enhanced and more flexible functions to the store.
The objectives include (not limited to):
1) To provide function to manage products in the store more efficiently. Basic functions such as ‘add’, ‘delete’, ‘update’ and ’search’ for data management will be made available.
2) Filling system in managing all transactions and documents that are relevant as the aid in the stock tracking routines.
3) To generate daily, weekly and monthly reports on sales and inventory activities as per the requirement.
4) Auto database backup with option to store backup online.
5) Multiple roles.
6) Multi-currency compatibility.
7) Customization from interface to settings offered.
8) Purchase order, purchase history.
9) Ability to sell items by weight, price or QTY.
10) Apply discount in % or rupees.
11) Returns/trade-ins.
12) Customer credit terms.
13) Negative stock and negative cash alarms.
14) To provide notifications on the goods’ expiring date for clearance activity.
15) To print barcodes and scan/read them with barcode scanner.
16) To generate receipt with proper format for customer references.
17) Customizable invoice size/customizable invoice report.
18) Email/Fax invoices.
19) SMS Api (send bill/invoices via SMS).
20) Accounts payable, accounts receivables.
21) End of day z readings.
22) Build-in security levels.
23) DRM supported (user cannot install our software without getting license or permission).
24) Remote access to software via a smartphone or other pc.
25) Some form of AI and Machine learning will also be implemented to track the sales pattern to see which products sale more, this way we make software smarter and efficient.
26) Multi-store enterprise.
27) Branch system (in which the owner role will be able to view reports of multiple branches in real time).
AGILE RAPID APPLICATION DEVELOPMENT (RAD) METHODOLOGY
In developing the system, we choose to use one of ‘rapid application development (RAD) Agile’ – based methodology categories in ensuring smooth user and developer with different IT background. Agile is a process by which a team can manage a project by breaking it up into several stages and involving constant collaboration with stakeholders and continuous improvement and iteration at every stage. The Agile methodology begins with clients describing how the end product will be used and what problem it will solve. This clarifies the customer's expectations to the project team. Once the work begins, teams’ cycle through a process of planning, executing, and evaluating — which might just change the final deliverable to fit the customer's needs better. Continuous collaboration is key, both among team members and with project stakeholders, to make fully-informed decisions.
Key Points of Agile Methodology.
-Agile method proposes incremental and iterative approach to software design.
-The agile process is broken into individual models that designers work on.
-The customer has early and frequent opportunities to look at the product and make decision and changes to the project
-Agile model is considered unstructured compared to the waterfall model.
-Small projects can be implemented very quickly. For large projects, it is difficult to estimate the development time.
-Error can be fixed in the middle of the project.
-Development process is iterative, and the project is executed in short (2-4) weeks iterations. Planning is very less.
-Documentation attends less priority than software development.
-Every iteration has its own testing phase. It allows implementing regression testing every time new functions or logic are released.
-In agile testing when an iteration end, shippable features of the product is delivered to the customer. New features are usable right after shipment. It is useful when you have good contact with customers.
-Testers and developers work together.
-At the end of every sprint, user acceptance is performed.
-It requires close communication with developers and together analyze requirements and planning
PROJECT PHASES
There are basically four phases in the project activities which comprise of:
i. Planning:
• The problem faced by different small/medium businesses is identified and the solution is proposed.
• The objectives and scope of project are defined clearly.
• The project activities are planned according to the time frame.
ii. Analysis:
• Data is gathered and analysis on literature is done.
• Requirements are collected from different store owners.
iii. Design:
• Project model and prototype are designed.
• UML diagrams are designed.
iv. Implementation:
• Coding of project is initiated until the system is completed Testing is carried out to test the usability of the project.
• Make it available for the user.
• Take user feedback.
Our BizOne inventory management software makes the process of managing traditional inventory a whole lot easier, saving time, money and quite frankly, sanity. This inventory management software helps to avoid the risk of human error by automating key business processes. Our effective inventory management software provides invaluable sales data, allowing for more data-driven business decisions. With a more informed understanding of supply and demand, our clients can go some way to forecast sales trends, giving our clients a more competitive edge.
Using our software reduces errors from manual entries and frees staff from repetitive tasks as poor inventory management can cause significant revenue losses, driven by avoidable errors including stock-outs and overstocks. But luckily, access to advance reporting features this inventory management system equips our clients with the tools needed to make strategic decisions. Barcode scanning in our software can speed stock-taking, receiving and fulfillment.
Business software are sometimes tricky to learn. However, our inventory management is carefully designed in a way that quickly bring users up to speed.
A system that has all the positive attributes of the existing system, few if any of its negative attributes and additional features as determined by the requirements capture.
Documentation and training materials for the user (Administration) for data input and for other computing staff for using our software.
The outputs of this project will include:
1. A requirements specification document.
2. Use case analysis and use case diagrams.
3. A design specification document (Data base design and System interface
4. design).
5. A test results document.
6. A project plan.
7. Final product.
8. A summary of the project upon completion.
In addition, the project presentation would also include the following:
1. Project history.
2. Summaries of the phases of the project.
3. Analysis of project successes.
| Item Name | Type | No. of Units | Per Unit Cost (in Rs) | Total (in Rs) |
|---|---|---|---|---|
| Total in (Rs) | 44299 | |||
| Black Copper Omnidirectional Laser Barcode Scanner - BC-716 | Equipment | 1 | 14799 | 14799 |
| Black Copper Thermal Receipt Printer BC-95AC | Equipment | 1 | 9500 | 9500 |
| ZEBRA TLP 2844 Barcode Label Printer | Equipment | 1 | 20000 | 20000 |